Designer Terms & Condition

The following are the guidelines to be adhered to by the participating designers for proper functioning and implementation of Design Carnival 2019

The participating designers shall Proactively participate and fully co-operate with Redo Times (the “Organizers”) towards ensuring that the shows start on time.

Present original work at their Fashion Show and ensure that no work is a reproduction of any other designer

Provide requisite information such as profiles/themes (maximum 80 words), logos in as an open file (vector format) in EPS, CDR or AI file format along with a JPEG file for reference, photographs, and designer team details to Redo Times within the prescribed time to avoid any delays in printing etc.

All designs showcased must be an original work of the designer. It is the primary responsibility of all participating designers to present original work and the designers alone shall be solely responsible for any claims, including but not limited to copyright/trademark infringement etc. Under no circumstances whatsoever, shall the Organizers be responsible and/or liable for any such claims received.

The Organizers shall not be responsible for any theft, loss, damage to garments and accessories backstage or during fittings.

SHOW SPECIFIC GUIDELINES

Conduct of the Show:

Designers shall ensure that the Organizers are briefed in advance of the theme of their collection/storyline if any, for the display of their collections. The Organizers reserve their right to disallow any such display/theme which in the opinion of the Organizers is not suitable for an event of such stature and reputation. Further, Designers shall take responsibility to the exclusion of the Organizers, for any act/theme/storyline for which the Organizers have not given their express approval and which may bring the Feronia Fashion Night Event into disrepute in any manner whatsoever.

In case of any unfavourable incident on the runway, lights will be cut off from the control console.

The Designer shall use the standard lights and sound provided by the Organizers and shall not pressurize the show directors, sounds and lights team for any extra features for their respective shows.

The Designers, if requested by the show director, shall pay for all extra edits for music recording for their respective show. Music Operator may levy additional charges directly on the Designer, towards any extra effort applied beyond general selection and mixing of music for their show.

In order to avoid any delays and damage to the set/runway, props to be used in individual shows must be avoided. If the Designer wants to use any extra props, then prior written permission needs to be taken from the Organizers before using such props.

FITTINGS

Designers must adhere strictly and punctually to the allotted fitting timings. Re-scheduling of fittings slots in free time slots or at designer studio shall not be allowed.
Designers must cooperate with the wardrobe managers on call timings. Wardrobe managers will coordinate with designers on fitting and refitting timings.
Every model will not only fit the garment but also walk in it during fittings.
Designers must ensure that all extra models being used in their show are present at fittings or else they will not be allowed to walk at all during the show.
Designers and Show Directors will be required to ensure that show/fitting/rehearsal timings are adhered to in order to avoid any delays. Alternate arrangements will not be made for designers/ Show directors who miss the session. Fitting sessions will take place at a venue decided by the organizers, as per the schedule/slots allotted by the Organizers.
Show directors during fittings will identify any garment if they find it tricky and/or risky to be worn on the runway and will have the obligation to monitor and report it to the Organizers.

GARMENTS & ACCESSORIES

Designers should carry extra outfits for fittings in order to prevent multiple alterations later.
Every garment should be of craftsmanship and quality commensurate to the stature of the Event. It is also the responsibility of the stylists and show directors to identify outfits that are not of the standard quality.
Designers must have their assistants present at the time of fittings to make notes of any alterations etc. that have been discussed and execute them.
Any garment that is not complete or the alterations have not been executed to the model’s requirement will not be worn by the latter for the show.
Designers are expected to take care of ironing of the garments by themselves and it is not the liability of the organizers to get the garments ironed.
Designer are required to supervise the packing up of all their accessories, garments, shoes, make— up and hair accessories etc. after their Show and ensure that all garments, accessories and shoes are packed in sequence order in their order of appearance for fittings or before shows.
Designers should bring their clothes to the area on hangers, which will be identified to the wardrobe in-charge and allocated accordingly.
The clothes must be delivered backstage 4 hours prior to the show
After each show is over the clothes will be transferred on to the moving racks and will be sent back to the source in tempos. The wardrobe in-charge will then be responsible for the final handing over of the clothes to the Designer. The prompt movements of the clothes will give the next show a free area to work and get ready.
Outfits, Shoes, Accessories etc. not brought during fittings will not be fitted later and used for the show. Names, emblems, etc. that are prohibited by law should not be incorporated in any design. The use of Public/ Patriotic figures in designs should be avoided.

MODELS:

Each designer (s) show will be assigned a model group. The Organizers hold the rights of decision making over Hair & Make up for the models and the designers are expected to abide by the looks decided by the organizers.

Fee:

Each Designer hereby expressly agrees and acknowledges that, in the event of any cancellation of his/her participation in the Event, after being allotted a slot in the show schedule, the Designer shall pay the entire Enrolment Fee with immediate effect.
Each Designer/s hereby expressly undertake that the Enrolment Fee shall be paid in a timely manner. In the event of failure to make timely payments, the Organizers, without prejudice to its other rights and remedies, reserve the right to take necessary action, including prohibit the Designer from participating in the Event.
Designers shall be solely liable for all other cost, overheads and expenses of whatsoever nature that may be incurred by them in the course of showcasing their individual collection, except those that may be agreed to by the Organizers in writing.

OPERATIONS:

Designers must coordinate with their respective show director regarding their show rehearsals.
The organizers hold the final decision on the music at the runway.
In case, the music used on the runway is given by the designer and there is a case of copyright infringement, there will be an additional fee of around Rs 30000 payable to the applicable copyright society for use of music at the runway (IPRS /PPL). Please note: the rates can change as per Govt. rule; we will keep Designers informed of the current fee.
Designers must avail licenses at their own cost for any copyrighted images used in the AV shown during or before the fashion show. All information presented in the look book of the Designer must be original work. Organizers shall not be held responsible for any third party infringement claims.

HAIR & MAKE UP

There should be no change in looks for group shows i.e. 2 or 3 designer shows. Group designers shall be required to meet with the hair & make up team together to discuss and finalize the look for their show.
No sourcing wigs, hair, accessories, etc. will be done by the hair & make up team, other than their basic equipment.
Designers shall pay for any such additional hair accessories.
Designers shall not use models for interviews/shoots, etc. with the look created for the previous show or the next by another hair & make up team without prior permission.
In case of any exorbitant looks being planned, the hair and make- up artist along with the designer shall discuss the same well in advance and in detail with the Redo Times’ representative. The final decision will remain with Redo Times keeping in mind the show schedule and timing.
Designers shall not pressure the hair & make- up teams to agree to a look if the team is not confident and equipped to achieve it in the allotted time.

DIGITAL

It is mandatory for Designers to send in the following images and videos four to six weeks prior to fashion week.

Portrait shots of the Designer(s) (2)
First looks (images + high quality video) (3)
Collection note and a quote from designer

Image resolution: All images should be processed and over 1.5mb

The Organisers should get first access to the Designer for the following:

Video/Text interviews with the designer (four to six weeks prior to fashion week).
Access to shoot glimpses of the garments as well as 30 minutes of shoot time with the designer at Fittings
Exclusive interviews with the Designers and showstopper during fashion week/fittings before other media and publications.
First look and access to the showstopper during fashion week before other media and publications.
Video opportunity with the Designers and/or showstopper post the post conference of the show for a span of 15 minutes.

Intellectual Property:

Designers agree and acknowledge that all and any rights of whatsoever nature in the photographs and audio & video materials (“Material”) related to the Event, including without limitation the shows, the runways, backstage, red-carpet and fittings images, belong exclusively in perpetuity to the Organizers , which Material may be used at their sole discretion, for commercial, non-commercial and other purposes in relation to the Event, including but not limited to its promotion in future, in every and all possible ways with every and all possible modifications, deletions, additions, dubbing, sub-titling, voice-over, etc. in any language and in any part of the world through any medium/format by means of any technology now known and hereinafter developed.
The Designers hereby undertake that once the Materials are procured by them via the official channels as prescribed by the Organizers,, they shall not edit, distort, manipulate, disfigure, mutilate, blur and/or in any manner tamper with the Materials, save for where otherwise permitted in this document.
Further the Designers shall ensure that any depiction of the Materials whatsoever,
The Designers hereby further undertake that they shall not thereafter present the Materials in any manner, which in the reasonable opinion of the Organizers, may render the Materials liable to be perceived as inappropriate, blasphemous, demeaning, and hurtful to religious sentiments and/or in any such manner which may pander to prurient taste.

SPONSORS

During the Event, the Designer shall not in any way exhibit any individual sponsor’s name or product in the show and at the stall area. Further, as mentioned above, the individual sponsor of designers for their respective shows shall not be from any category conflicting with the event sponsor/co-sponsors. Being individual sponsors of the designers, they will be allowed to put a credit note or name in designers’ own catalogues that would be distributed from the stall and/or show area at the time of their show, provided prior approval has been procured in writing from the Organizers.
Each Designer confirms and agrees that even though the Organizers may facilitate a tie-up between the Designer and any existing sponsor of the Event for any designer integrated Sponsor Fashion Show during the Event, the Designer shall be directly and exclusively paid by the respective sponsor for the Designer’s fees and other costs associated with his/her services, without any liability whatsoever to the Organizers.
If the Designer would like to use any accessories in the collection, bearing a brand/label name, which is not his/her own, this will be construed as surrogate sponsorship/ambush marketing. Accordingly, such accessories should not be from any Brand/Label which maybe in direct conflict with the event sponsors.
Prior permission must be taken from the Organizers even if any Designer is proposing to use branded accessories that are not in direct conflict with the event sponsors.
Designers shall be required to make sure to give in writing to the Organizers, that conflicting accessory brands used for their show will be there for the sole purpose of supplying accessories and not for recognition of any kind.
Designers shall be required to make sure that there is no audio, verbal and/or visual mention or display of any brand/label other than their own in the main show area and/or on the runway and/or at the stall area or on their AVs. The final decision on all matters concerning sponsorship would rest with the Organizers.
Designers should display the composite event logo of the Event prominently during all their activities in the lead up to the Event, such as personal media, interviews, etc. Any sponsored leveraging activity undertaken by a Designer within or without the Feronia platform in the Venue during the Event shall be subject to prior approval of the Organizers in writing.
No Designer shall promote/ endorse any retail store, with respect of his/her Event collection without prior written consent of the Organizers.

GENERAL

If any participating designer has any query and/or doubt or wishes to undertake any actions, which are governed, by the terms and conditions set out herein he/she shall seek a clarification/approval from the Organizers in writing as regards the applicability of these guidelines to such proposed action, to which the Organizers shall respond in writing. . *

While every effort will be made to limit such eventuality, the guidelines and terms outlined here may be modified without notice, at the sole discretion of the Organizers.

Memorandum of Agreement

We / I have read and hereby agree to the Terms & Conditions set forth above which we / I confirm that it constitutes a legally binding agreement between us.